Deadline Author Registration: 16.01.2016 (AoE)

Early Registration: 07.01.2016 - 19.02.2016 (AoE)

Normal Registration: 20.02.2016 - 19.03.2016 (AoE)

Late/On-Site Registration: 20.03.2016 - 23.03.2016 (AoE)


Reception, workshops, tutorials, industry day, banquet, coffee, lunches and proceedings are included in the price when registering for the full conference. Only coffee and lunches will be included when registering for One Day only and Industry Day. Additional banquet tickets can be purchased for €80 each and additional welcome reception or additional poster session reception for €40 each. Workshops, tutorials and additional banquet dinner tickets ALL require that you have purchased a conference ticket (full or single day) in your name.

The payment is by CREDIT CARD only.

Student BCS/IRSG Normal
Regular Registration 280 480 530
Late / On-Site Registration 310 530 580
One Day Only 180 180 180
Industry Day Only 180 180 180


If you need a travel visa to Italy, we can issue a visa support letter once you registered and payed the conference fee.

Send an e-mail request to with the following data:
  • Family name (as it appears on your passport)
  • First name(s) (as it appears on your passport)
  • Date and Place of birth
  • Nationality
  • Full official residency address (no company address)
  • Passport number, date of issue and expiration date
  • Include an email address where we can send the letter
  • Please allow up to one week to receive the letter.

More information about visa’s can be found here:

More information about the Schengen Visa can be found here:

Terms of Cancellation

Requests for registration cancellation must be made in writing and mailed to the following address: . All requests for refunds will be processed after the ECIR2016 conference. Refunds will be made in accordance with the following schedule:

  • Cancellations received on or before February 5, 2016, will receive a full refund minus a 60 euro processing fee.
  • Cancellations received from February 5, 2016 through March 1, 2016 will receive a 50% refund minus a 60 euro processing fee.
  • No refunds will be made for requests received after March 1, 2016.
  • No refund for authors of accepted papers will be honored, unless another author is registered.
  • ‘No shows’ (due to all causes including natural disasters) are non-refundable and are liable for the full registration fee.

If you have a paper accepted, then it is necessary to register for the conference by the 16th of January to ensure that the paper is included in the proceedings.

At least one author of each accepted paper is required to attend the conference and present the paper or poster, and this will be taken into account for any cancellation requests.